PassTally

For groomers, trainers & small studios

Every session,
accounted for.

Sell packages like “10 grooms” or “5 PT sessions”, check customers in with one tap, and let them see what’s left on their phone. No more paper cards, no more “I thought I had three left”.

Start free

Free for up to 20 customers. Early members get Pro at 50% off, for life.

Paper cards weren’t built for this.

They get lost

Customers forget them, staff can’t find them, and nobody’s sure how many visits are left.

They start arguments

“I’m sure I had three left.” Without a record, you either argue or give a session away.

Booking systems are overkill

Full salon software costs £20–50 a month for features you don’t need. You just need to count visits.

How it works

  1. 1

    Sell a package

    Set up your bundles once: sessions, price, expiry. Payment is taken in store as usual; PassTally records it.

  2. 2

    Check in with one tap

    Search the name or scan the customer’s card. One tap takes off a session. Tapped by mistake? Undo it.

  3. 3

    Customers see their balance

    Send a card link by WhatsApp or text. It opens in their browser with a QR code and visits left. No app to install.

Small on purpose. Solid where it matters.

Never double-counted

Tap twice, lose signal, check in from two phones at once: each visit is counted exactly once.

Every change on record

Check-ins and undos are permanent entries, so every balance can be traced back visit by visit.

Move off paper in minutes

Import from Excel or CSV, or snap a photo of your paper cards: PassTally reads the names and balances, and you check them.

Know who to remind

See who’s down to their last sessions or about to expire, and send a friendly WhatsApp in one tap.

Staff accounts

Invite your team. They can check in and sell; only you see billing and exports.

iPhone, Android or browser

Use the app at the counter, or any browser on the shop computer. Your data follows you.

Simple pricing

Free

$0

  • Up to 20 customers
  • Up to 3 packages
  • One-tap check-in and undo
  • Member card links with QR
  • Follow-up list: running low, expiring, not seen in 30 days
  • Full visit history

Pro

$9 / month or $79 / year

Win back one renewal and Pro pays for itself.

Early members: 50% off, for life

  • Everything in Free
  • Unlimited customers and packages
  • Renewal reminders by WhatsApp or text
  • Import from Excel and paper
  • CSV export

Prices in US dollars. Local taxes are handled at checkout.

Questions

What is PassTally?

PassTally is an app for small service businesses, such as pet groomers, personal trainers, massage and beauty studios, to sell prepaid session packages, check customers in with one tap and let customers see their sessions left on their phone. It replaces paper punch cards and spreadsheets.

Who is PassTally for?

Any business that sells sessions in advance: dog groomers, personal trainers and gyms, massage and physio studios, nail, lash and beauty salons, tutors and music teachers. If you use paper punch cards or a spreadsheet to count visits, PassTally is built for you.

Do my customers need to download anything?

No. You send them a link; it opens in their phone’s browser and shows their sessions left with a QR code. They can save it to their home screen and open it like an app.

Do you take payments from my customers?

No. You keep taking payment the way you do now (card, cash or transfer). PassTally only records the sale and counts the visits.

Does it do bookings or appointments?

No, on purpose. PassTally does one job: keeping prepaid packages right. It works alongside whatever you use for bookings.

Which languages and currencies?

The app speaks English, Simplified and Traditional Chinese, German, French, Spanish and Japanese. Packages can be priced in 13 currencies, including GBP, EUR, USD, AUD, CAD, JPY, SGD, HKD and AED.

What happens to my data if I leave?

Export everything to CSV at any time. If you close your account, we delete your data.

When can I start?

Right now. Sign up free with your email, no card needed. Early members get Pro at half price for life.

Your first 20 customers are free.

Set up in a few minutes on your phone or computer. Upgrade when you outgrow it; early members get Pro at half price for life.

Start free